Office Manager-Executive Assistant M-F Job at Safran, Alexandria, VA

UnpBRHVFcWJKcCtjSXg3TUovcmdDSGs3UUE9PQ==
  • Safran
  • Alexandria, VA

Job Description

The Office Manager/Executive Assistant for “The Company” will be responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. The Office Manager/Executive Assistant is responsible for accomplishment of the following major objectives:

• Manage and supervise office operations, including ensuring proper procedures are followed, ordering supplies, processing invoices and expenses reports, interacting with vendors and facility management
• Work with “The Company” security experts to ensure office procedures are current and systems are functional
• Process new employees, including paperwork, securing network access, mobile phones, business cards, and computers
• Plan, coordinate, and maintain executive calendars, meetings, teleconferences, and travel (foreign and domestic)
• Perform monthly analysis of actual expenses vs. budget, generating a report to be distributed to Finance Department in US and France
• Provide backup to Marketing, Business Development, and Government Affairs teams as needed
• Serve as the Human Resource contact for the office
• Maintain relationships with “The Company” counterparts world-wide to increase sense of cohesiveness

The Office Manager/Executive Assistant for “The Company” will be responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. The Office Manager/Executive Assistant is responsible for accomplishment of the following major objectives:

• Manage and supervise office operations, including ensuring proper procedures are followed, ordering supplies, processing invoices and expenses reports, interacting with vendors and facility management
• Work with “The Company” security experts to ensure office procedures are current and systems are functional
• Process new employees, including paperwork, securing network access, mobile phones, business cards, and computers
• Plan, coordinate, and maintain executive calendars, meetings, teleconferences, and travel (foreign and domestic)
• Perform monthly analysis of actual expenses vs. budget, generating a report to be distributed to Finance Department in US and France
• Provide backup to Marketing, Business Development, and Government Affairs teams as needed
• Serve as the Human Resource contact for the office
• Maintain relationships with “The Company” counterparts world-wide to increase sense of cohesiveness

Job Requirements

• Thorough knowledge of office procedures, equipment, and software systems, including excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• 3+ years of relative experience
• Comfortable taking initiative and working across teams and functions
• Excellent communication skills including oral, written, and interpersonal
• Ability to work with all levels of management and staff, vendors, and customers
• Strong organizational skills, including the ability to successfully manage multiple projects with competing priorities and deadlines
• Excellent attention to detail and follow-up
• Ability to exhibit confidentiality, discretion, and flexibility
• A working knowledge of accounting and human resource management practices and procedures
• A working knowledge or desire to learn French language and culture

Job Requirements

• Thorough knowledge of office procedures, equipment, and software systems, including excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• 3+ years of relative experience
• Comfortable taking initiative and working across teams and functions
• Excellent communication skills including oral, written, and interpersonal
• Ability to work with all levels of management and staff, vendors, and customers
• Strong organizational skills, including the ability to successfully manage multiple projects with competing priorities and deadlines
• Excellent attention to detail and follow-up
• Ability to exhibit confidentiality, discretion, and flexibility
• A working knowledge of accounting and human resource management practices and procedures
• A working knowledge or desire to learn French language and culture

Company Information

Safran is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defense and space markets. Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. Safran has a global presence, with 100,000 employees and sales of 27.3 billion euros in 2024, and holds, alone or in partnership, world or regional leadership positions in its core markets.

Safran is in the 2nd place in the aerospace and defense industry in TIME magazine's "World's best companies 2024" ranking.

Company Information

Safran is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defense and space markets. Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. Safran has a global presence, with 100,000 employees and sales of 27.3 billion euros in 2024, and holds, alone or in partnership, world or regional leadership positions in its core markets.

Safran is in the 2nd place in the aerospace and defense industry in TIME magazine's "World's best companies 2024" ranking.

Job Tags

Permanent employment, Work at office,

Similar Jobs

Bank of America Corporation

Treasury Sales Officer - North America Job at Bank of America Corporation

 ...At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a... 

TNT Door & Drawer

Multicraft - Industrial, Electrical, Building Maintenance in Monticello location Job at TNT Door & Drawer

Skills/Qualifications: The primary focus of this role is to provide facility maintenance for a Brownfield startup building, performing mechanical, pneumatic, electrical, and light constructionmaintenance, including preventive, repairs, adjustments, inspection and monitoring...

Leading Edge Info Solutions

Video Editor Job at Leading Edge Info Solutions

# Edit and assemble recorded raw footage into a polished final product. # Add graphics, animations, and visual effects as needed. # Perform color correction and sound editing to enhance video quality. # Collaborate with the creative team to understand project requirements... 

Capital Waste Services LLC

Route Manager (Waste Management Industry) Job at Capital Waste Services LLC

 ...and efficient procedures are followed and to identify possible training needs. Complete employee route observations and discuss results...  ...Route planning: 2 years (Preferred) License/Certification: CDL (Preferred) Work Location : In person Education : High School... 

Merck

Principal Scientist, Biology-Discovery Job at Merck

 ...identifying new molecular entities and technologies for use in animal health from our Company Laboratories or from external partners...  ...Professional Networking, Protein Biochemistry, Protein Purifications, Science, Social Collaboration, Virology Preferred Skills: Job...